National Legislation Introduced to Further Protect Children - The Speak Up Act

As we have witnessed the Penn State Scandal spark movement toward change in state legislation, it is no surprise that its impact has now reached Washington, D.C. Yesterday, Pennsylvania Senator Robert Casey and California Senator Barbara Boxer introduced the Speak Up to Protect Every Abused Kid (Speak Up) Act of 2011. The purpose of the Act is to ensure that all adults, no matter what profession, will be legally obligated to report cases of suspected child abuse and/or neglect. The Speak Up Act would require all states to enforce this law and would also make clear to whom suspected abuse should be reported, either directly to law enforcement or to state Child Protective Services.

For more information on this legislation please visit:

http://www.casey.senate.gov/newsroom/press/release/?id=4870f6e4-6537-44d8-ad1b-3c41da07751e

or

http://www.clasp.org/news_room/news_releases?id=0057

Pennsylvania Legislature to Strengthen Reporting Requirements of Sex Abuse

On Friday I posted an article regarding Pennsylvania's Mandatory Reporting Statute which requires certain people to report suspected child abuse to the proper authorities.  I highlighted some of the changes that have occurred in the law and the continuing confusion with the current law.  I suggested that our legislature may be prompted to take a look at the current law.   If you were watching the interview with Governor Tom Corbett on Meet the Press on Sunday morning, he confirmed that the move to strengthen the law has already begun.  Pennlive.com posted an Associated Press article with more details on the interview. The article says in part:

State lawmakers from both parties have proposed changes to toughen the law that governs the reporting of sex assaults, Corbett added. He said he would not be surprised to see it strengthened this year. 

“We have to make sure the change in the law is one that is effective,” he said.

 

The Penn State Child Sex Abuse Scandal and the Legal Obligation to Report

Unless you have avoided picking up a newspaper, turning on the television or conversing with friends, family or co-workers recently, you probably have heard about the scandal surrounding Penn State University and the sexual abuse allegations against former defensive coordinator, Jerry Sandusky. The scandal, however, extends beyond the football program and has resulted in criminal charges being filed against former athletic director, Tim Curley, and finance and business administrator, Gary Schultz. The charges against these two individuals are perjury and failure to report child abuse. The allegations surrounding the Penn State football program and the charges against its administration, aside from becoming major national news, have brought significant attention to the Pennsylvania Child Protective Services Law and have raised a number of questions about who is required to report child abuse and when.

The current Child Protective Services Law in Pennsylvania requires that someone who, in the course of their employment, comes into contact with children must make a report to the appropriate Children & Youth Service or police when they have reasonable cause to suspect that a child has been a victim of abuse. The Law further goes on to specifically list a number of categories of persons who are required to report suspected abuse including, but not limited to:

  • Any licensed physician, osteopath
  • Medical Examiner, Coroner
  • Funeral Director
  • Dentist
  • Optometrist
  • Chiropractor
  • Podiatrist
  • Intern
  • Registered Nurse
  • Licensed Practical Nurse
  • Hospital personnel engaged in the admission, examination, care or treatment of persons
  • Christian Science practitioner
  • Member of the Clergy
  • School administrator, teacher, school nurse
  • Social services worker
  • Day-care center worker or any other child-care or foster-care worker
  • Mental health professional
  • Peace officer or law enforcement official

This list is not meant to be exclusive of others, but provides specific examples of those required to report. The Law also provides that any person may, even if not included in the above list, report suspected child abuse, although the Law does not impose a specific duty to do so.

The language of the Child Protective Services Law, while seemingly clear in its intent to require those in contact with children to report abuse, does leave open the question of what constitutes contact with children during one’s course of employment. Does it require constant contact? Occasional contact? It has been found that incidental contact with children during employment is not enough to trigger a reporting duty under the Law. In one case decided by a federal court interpreting this law, the Court found that a photo lab worker in a retail store was not under the purview of the Child Protective Services Law. Because the photo lab worker did not have regular contact with children during the course of her employment, she did not have a duty to report suspected abuse she perceived from photographs she processed in the lab.

Much has been made of the legal duty to report child abuse in the context of the allegations against the Penn State administrators. The question has been raised by at least one of the administrator's attorneys as to whether a crime was actually committed by the administrator’s failure to report the information provided to him by Joe Paterno and the former graduate assistant who allegedly witnessed the sexual abuse of the child. It has also been pointed out by legal journals and commentaries that in 2002, when these alleged failure-to-report crimes occurred, the law was different than it is today. The 2002 law required that the abused child come directly in contact with a person in his or her professional capacity in order for that person to be considered a mandatory reporter. The law was then amended in 2007 to broaden the reporting requirements and include those who received the information second-hand. 

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Tax Exempt Organizations from Start to Finish Seminar, November 9, 2011

Matthew Grosh will be on the faculty for the National Business Institute's seminar Tax Exempt Organizations from Start to Finish, on November 9, 2011 in Harrisburg, Pennsylvania.  This seminar will cover topics such as:

  • Establishing, operating and terminating tax-exempt organizations.
  • Studying the various categories of 501(c)s under the internal revenue code, and learn how to properly apply for tax-exempt status.
  • Making sure to include all of the key provisions in articles of incorporation and bylaws.
  • Recognizing the two Sarbanes-Oxley requirements for nonprofit organizations, and learn what other SOX practices may be extremely valuable to implement.
  • Gaining a better understanding of the fiduciary duties and potential liabilities of the Board of Directors and officers.
  • How to ensure organizational transparency on Form 990, while using it as a positive marketing opportunity.
  • Avoid inadvertent paperwork mistakes that may trigger a compliance check by the IRS.
  • Understand what documentation needs to be filed to authorize dissolutions of exempt organizations.
  • Maintain an ethical practice by knowing how to handle multiple representation and confidentiality dilemmas.

If you are interested in attending you can register online.

Changes to PA Liquor Code: Extended Happy Hour, Beer-to-Go and Special Occasion Sales for Nonprofits

 As you may have seen in recent newspaper articles, Governor Corbett recently signed into law some changes to the Pennsylvania Liquor Code. The most publicized of these changes is that "happy hours", the period of time when a licensed establishment can sell discounted alcoholic beverages, has been expanded. The previous law limited happy hour to two hours per day with a maximum of 14 hours per week. The change allows a bar or restaurant to have a happy hour up to four hours per day, but maintains the 14 hour per week maximum.

This change allows a bar or restaurant some flexibility and discretion in setting their happy hours to target busy times when the specials may attract more customers. Common criticisms of these changes are that the expanded freedom will permit more drinking during those hours and possibly lead to an increase in driving under the influence offenses or accidents.

These changes are likely another step by the state to modernize the current liquor code, which was originally passed in 1951. While it has been updated and amended numerous times since then, many who work with the liquor code on a regular basis complain that it has become outdated. Whatever the reason, the expanded happy hour allows those who hold a liquor license to exercise some choice over when and how long they want to offer specials for alcoholic beverages

While the expansion of the happy hour restraints have garnered most of the headlines for the recent updates or changes to the liquor law in PA, the same law made some other important changes to the liquor code. One of the more interesting changes was that hotel, restaurant or other public service licensees may sell beer-to-go in either open or closed containers, as long as the municipality where they are located does not have open container prohibitions. This would allow an establishment to sell a draft beer to go or other similar beverage which could be carried out into the street, assuming the municipality of the location does not have an ordinance which prohibits open containers. Finally, the new law expanded the ability for certain types of nonprofit organizations to receive a special occasion permit to allow them to raise funds for their organization.

These changes highlight the fact that the liquor law rules and guidelines can be somewhat complex. If you need help interpreting the law and want to insure you are operating within the law you should contact a lawyer with experience in liquor law matters.

Aaron Zeamer is an attorney at Russell, Krafft & Gruber, LLP in Lancaster, Pennsylvania. He received his law degree from Widener School of Law and practices in a variety of areas including Liquor Law issues.

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Matthew Grosh joins S. June Smith Center Board of Directors

Matthew Grosh has joined the S. June Smith Center's Board of Directors. Matt is proud to be given the opportunity to support the mission of the S. June Center which is to, "...support children with developmental needs through education, therapeutic services, and family-centered programming. We seek to educate children, support families and strengthen communities through our Infant/Toddler and Preschool Programs, as well as Project Together, Community Outreach, SPLASH, Miracles `n Motion, Community Training, and Tiny Miracles."

In addition to Matt's efforts to support the mission of the S. June Smith Center, he will be working with his colleagues Holly Filius and Julie Miller who both serve on the S. June Smith Center Foundation's Board of Directors. Holly has served on the board since 2006 and currently serves as the President. Julie joined the board in 2009. 

2011 PANO Conference and Looking into the Future of Nonprofits

On Monday and Tuesday, I had the pleasure of attending the Pennsylvania Association of Nonprofit Organizations' (PANO) Annual Conference in Harrisburg. This conference gave me the opportunity to meet people from various nonprofit organizations and learn about their missions. I also found that the educational tracks and keynote speaker gave additional insight into understanding the challenges organizations face and will continue to deal with in the future.

I attended two educational sessions during the conference - Raising More Money from Your Local Business and Federal & State Legislative Briefing. The first session enhanced my understanding of the fundraising issues my nonprofit clients deal with on a daily basis, which will also be helpful to me in my position on the Board of Directors of Meals on Wheels of Lancaster. I look forward to using what I have learned to help this worthy organization in their fundraising efforts. I also attended the Legislative Briefing because I am always concerned with how proposed and new legislation could affect my clients.

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Handling Quid Pro Quo Contributions

Literally translated from Latin, quid pro quo means "something for something." However, the more common English translation is “this for that.” As a movie enthusiast, the phrase always reminds me of the 1991 Academy Award winning film "The Silence of the Lambs." There is a memorable scene where Hannibal Lecter is speaking to FBI Agent in Training Clarice Starling, “If I help you, Clarice, it will be "turns" with us too. Quid pro quo. I tell you things, you tell me things.”Simply put, the phrase typically means: you scratch my back, I'll scratch yours.

The phrase has a slightly different impact in the world of nonprofit and tax-exempt organizations. In some instances, contributions to an organization may not be entirely gratuitous because the contributor is getting something of value in return. For example, people who pay to play in a charitable golf tournament receive a round of golf (and usually a few promotional knick-knacks). A portion of their payment goes toward the round of golf and a portion goes to the nonprofit. That is the essence of a quid pro quo contribution, and there are a few rules that a recipient nonprofit must follow.

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Russell, Krafft & Gruber Exhibits at 2011 PANO Annual Conference

 Russell, Krafft & Gruber is proud to be exhibiting, for the third year in a row, at the Pennsylvania Association of Nonprofit Organizations (PANO) Annual Conference held on April 4- 5, 2011. This event will feature keynote speaker Tim Delaney, Esq. of the National Council of Nonprofits and 11 workshops. The workshop topics include:

Monday, April 4, 2011

  • (Almost) Everything You Wanted to Know About Nonprofit Law in One Meeting
  • Focus on Mission: Getting More Bang for Your Buck - Collaboration Panel
  • Raising More Money from Your Local Business Community

Tuesday, April 5, 2011

  • Lobbying & Advocacy: The Most Important Tool in Your Mission Toolbox
  • The "New Normal" - Panel
  • Which IT Trends Will Impact Your Organization in 2011 - Technology Panel
  • Yes, Chicken Little, the Sky is Falling! Are You Positioned to Respond to the New Financial Reality
  • Federal & State Legislative Briefing
  • Making Friends with Facebook
  • Succession: You Can Do It! - Panel
  •  The Pollyanna Principles: A New and Revolutionary Way "Nonprofits" Can Change the World!

If you are attending please stop by our booth and enter to win a door prize. We are looking forward to participating in the workshops and being able to support this great event. 

Matthew Grosh elected to the Board of Directors for Meals on Wheels of Lancaster

 Matthew Grosh has joined the Board of Directors for Meals on Wheels of Lancaster, whose mission is to, “improve the nutrition by providing meal service to the ill, disabled and senior residents within the greater Lancaster area.” Matthew is looking forward to use his experience as legal counsel for nonprofit organizations to help Meals on Wheels of Lancaster achieve their mission.  If you would like to volunteer for or donate to Meals on Wheels of Lancaster, please visit the website.

IRS Expands Form 990 E-Filing Options

The IRS has decided to make things easier for many small nonprofit organizations.  All nonprofits are required to file a version of the IRS Form 990, which serves as an annual informational return.  Last summer in IRS Extends Deadline for From 990 Filing, I addressed the various forms and indicated that the IRS Form 990-N, which is a simple e-Postcard requiring minimal information, is the easiest version to complete. 

For the 2009 tax reporting, only nonprofits with annual gross receipts less than $25,000 could file the 990-N.  But the IRS has raised this threshold to $50,000 for 2010 tax reporting.  Organizations with gross receipts between $50,000 and $100,000 must still file a 990-EZ while all others must file the regular 990.  Private foundations, who must still file a Form 990-PF, will not be able to take advantage of this change.    

For more information, please see Revenue Procedure 2011-15.

Christina Hausner Receives Pennsylvania Bar Association Pro Bono Award

On December 13, at the Lancaster Bar Association holiday party, Christina Hausner was presented with a Pennsylvania Bar Association Pro Bono Award recognizing  the extensive legal services she has provided voluntarily and without payment to those who are unable to afford them. Chris has actively participated in the Volunteer Attorney Program,  regularly representing income eligible clients referred to her by MidPenn Legal Services, handling over 55 cases since 1989.  While she has handled a variety of  cases over the years,  in this past year she has provided representation to  unemployment compensation claimants exclusively, and has been successful in obtaining benefits for most of these clients.  Russell, Krafft & Gruber is proud of her accomplishment and her dedication to the community.

Christina Hausner is a partner at Russell, Krafft & Gruber. She practices primarily in the areas of Employment Law, Municipal Law, Civil Litigation and Personal Injury.

 

IRS Standard Mileage 2011

The Internal Revenue Service has announced a new standard mileage rate for 2011, which is generally used to estimate the costs of operating an automobile for tax purposes. The new rate, effective January 1, 2011, is 51 cents per mile, up one cent from last year. In addition, the standard mileage rate for medical or moving and medical expenses has been raised from 16.5 to 19 cents per mile, and the rate for charitable purposes remains at 14 cents per mile.

While there are generally no Pennsylvania laws requiring employers to use the IRS' rate, there may be some tax advantage for doing so. The IRS will deem employers who make qualifying reimbursements up to 51 cents per mile as meeting their accounting requirements, thus no income reporting or withholding is required for those reimbursements. However, employers need to make sure that their employees have provided adequate proof that the mileage was strictly for business use. Qualifying employees who are not reimbursed for their business mileage will be able to deduct 51 cents per mile on their individual tax returns.

Reasonable Compensation for Executives in Tax-Exempt Organizations

Recently, I had the privilege of becoming a preferred consultant for the Nonprofit Resource Network (NRN). The mission of the NRN is to enhance the effectiveness of local nonprofit organizations in carrying out their own missions. In addition to holding a number of educational seminars and networking events in or near Lancaster County, the NRN provides hands-on counseling to help nonprofits achieve long-term financial stability. As a preferred consultant, I was given the opportunity to write an article for the new resource section of their website. I am posting the article on the Lancaster Law Blog to benefit our readers as well. I would also encourage everyone to check out the Nonprofit Resource Network website for additional information pertaining to nonprofits.

It probably goes without saying that effective leadership is an essential component to the performance of non-profit organizations. In order to successfully pursue their tax exempt purposes, it is essential for non-profits to seek out and hire quality executives to run the show. 

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Matthew Grosh is a Preferred Consultant for the Nonprofit Resource Network

Matthew Grosh has been selected as a Preferred Consultant for the Nonprofit Resource Network (NRN). The mission of the Nonprofit Resource Network is to "enhance the effectiveness of nonprofit organizations, providing professional development, networking opportunities and access to critical information resources."

The NRN describes the Preferred Consultant Network as a directory that provides access to prescreened consultants that you may need to build and operate an effective nonprofit. All consultants in the NRN’s Preferred Consultant Network have successfully completed a consultant screening application and have agreed to engage in a post-engagement evaluation process with agencies who have contacted them through the NRN.

Matt is passionate about helping Nonprofit & Tax-Exempt Organizations succeed. He is a member of the Pennsylvania Association of Nonprofit Organizations and has presented several seminars on Nonprofit legal issues. Matt is a frequent contributor for the content for the Nonprofit & Tax-Exempt Organizations section of the Lancaster Law Blog.

Tax Benefits of 2010 Hire Act Still in Effect

In order to spur the struggling economy, the federal government passed the Hiring Incentives to Restore Employment (HIRE) Act of 2010 this year. The goal of the HIRE Act was to provide incentives for employers to add new employees to their businesses, specifically, employees that were previously unemployed. With the unemployment rate gradually increasing, offering employers incentives to add new employees is even more important than when the HIRE Act was passed.

The HIRE Act predominantly encourages hiring new employees by creating tax benefits for employers that hire previously unemployed and certain part-time employees. The Act exempts employers from its share (6.2%) of social security taxes for hiring new employees that either did not work in the last 60 days or worked 40 hours or less in the last 60 days. In addition, if the employee is kept for one year (52 weeks) the employer can receive up to a $1,000 tax credit for the 2011 tax year. For example, an employee that has not worked since April 2010 who is hired on October 1, 2010 and retained until October 1, 2011 would create a $1,000 tax credit for the employer filing its taxes in 2012 for the 2011 fiscal year.

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Unclaimed Property Holder Amnesty Program

Under Pennsylvania’s Unclaimed Property Act (the "Act"), some businesses and non-profit organizations were required to file an unclaimed property report with the Pennsylvania Treasury by April 15th.  Many failed to do so.  However, under the Unclaimed Property Holder Amnesty Program (the "Program"), some of those late filers will be able to file without penalty until October 31, 2010.

In general under the Act, unclaimed property is any financial asset that has been left with a business without activity or contact for a period of one year or more.  In many cases, people have property such as expired gift certificates, checking accounts, stocks, dividends, uncashed checks, CDs and unclaimed insurance benefits.  The Pennsylvania Treasury maintains an online database to search whether you have any unclaimed property.

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Thoughts on Seminar - How to Keep Tax-Exempt Organizations in Compliance

On August 25, 2010, I served on the faculty of a National Business Institute seminar focused on keeping tax exempt organizations in compliance relevant with tax law. I personally spoke about annual reporting requirements, complying with rules on disclosures to potential donees when soliciting donations, appealing a revocation of tax exempt status and intermediate sanctions. 

Of particular interest to many in attendance was the ability to use the IRS Form 990 as a fundraising tool. Last September, I posted about this topic and discussed how non-profits can use the 990 to effectively convey their mission and several of their largest projects to the donating public.

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How to Keep Tax-Exempt Organizations in Compliance

Matthew Grosh will be on the faculty for the National Business Institute's seminar How to Keep Tax-Exempt Organizations in Compliance, on August 25, 2010 in Harrisburg, PA. This seminar will cover the various aspects for protecting your tax-exempt status, like information to stay current on the latest regulations, study the impact of Sarbanes-Oxley on tax-exempt organizations, avoid intermediate sanctions and ensure accounting practices are up to par.

 The National Business Institute lists the top five benefits of attending as:

  • Gain strategies for safeguarding directors, officers and executives from potential liability.
  • Create an environment of accountability by establishing comprehensive internal controls.
  • Follow annual reporting requirements and comply with the rules governing disclosures and solicitation.
  • Know how to identify what qualifies as unrelated business income – and what the exceptions are.
  • Adhere to the accepted guidelines for determining appropriate executive compensation.

If you are interested in attending you can register at the National Business Institute website.

IRS Extends Deadline for Form 990 Filings

A couple of months ago in my post Reminder for Nonprofits: Form 990 Due on May 17, I warned that some nonprofit organizations could lose their tax-exempt status if they failed to timely file their informational returns for the last three consecutive years. Unfortunately, thousands of nonprofits failed to heed this warning and did not file in time. Fortunately, in a rare display of mercy, the IRS has extended the due date to October 15, 2010.

The relief is limited to organizations that can file a Form 990-N, which is merely an e-Postcard with minimal information required, or a Form 990-EZ. In general, an organization can file a Form 990-N if their annual gross receipts are less than $25,000. If its annual gross receipts are less than $100,000 but more than $25,000, a nonprofit can file a Form 990-EZ. Organizations with annual gross receipts greater than $100,000, which are required to file a Form 990, and private foundations, which are required to file a Form 990-PF, are unable to take advantage of the extension and must re-apply for tax-exempt status if it has been lost.

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Is Your Non-Profit Organization Utilizing Online Fundraising Resources?

The Pittsburgh Post-Gazette has some good news for nonprofit organizations: Study shows  big jump in online contributions for nonprofit groups.  Here are a few highlights from the article: 

  • While online donations are up, they still only account for a small portion (5.7%) of total contributions to nonprofits,  hence traditional fundraising methods are still essential.
  • Check to see if there is an organization in your area dedicated to helping regional nonprofits raise money, both  online and offline.   There may also be similar organizations dedicated to helping certain categories of charitable missions.
  • Much like a pledge-drive on public television, online donations tend to be spurred when matched with an event, such as a matching campaign or concert.
  • Make sure the technology used to collect online donations is sound and in good working order.  You don’t want to lose donations because of a server crash or software bug.
  • Smaller organizations tend to benefit more from online donations than larger organizations because less resources are necessary. 
  • Fundraising will always be a challenge for non-profit organizations, but utilizing new technology and trends is one way to supplement traditional fundraising efforts.

Reminder for Nonprofits: Form 990 Due on May 17

We would like to pass along a reminder from our friends at the Pennsylvania Association of Nonprofit Organizations: annual tax returns for tax-exempt organizations (IRS Form 990) are due on May 17.  The annual returns are usually due on March 15, but that date falls on a Saturday this year, so the IRS extended the deadline to the next business day.  While not all nonprofit organizations are required to file, an organization can lose its tax-exempt status if it is required to file and fails to timely do so.  If you are unsure whether your nonprofit organization is required to file, please visit http://nccsdataweb.urban.org/PubApps/990search.php and enter the appropriate information.  To find out which 990 form your organization is required to file please visit http://www.irs.gov/charities/article/0,,id=217087,00.html.

As I discussed in a previous blog post, remember that Form 990 can be a useful fundraising tool. 

Tax Matters: New Payroll Tax Credit and Intermediate Sanctions

A few weeks ago I wrote about protecting the tax-exempt status of your nonprofit organization. As promised therein, this post covers intermediate sanctions; however, before I broach that topic, I wanted to pass along a quick tax note.

Earlier this month, President Obama signed the Hiring to Restore Employment Act (or the HIRE Act). One key provision allows most nonprofit and some for-profit organizations to keep their share of the 6.2% payroll tax on certain new hires of certain individuals for the rest of 2010. The new hire must NOT: (1) have worked more than 40 hours in the previous 60 days; (2) replace an existing employee (unless the former employee left voluntarily or for cause); and (3) be related to owners or managers of the hiring organization. Additionally, if the employer is a nonprofit, the new employee must perform work that furthers the employer's tax-exempt purpose. The Act also includes other provisions such as a new hire retention credit.  Please check the IRS website for additional details if you think your organization or business could benefit from the HIRE Act. 

Now, back to the subject at hand. The sanctions are called "intermediate" because they generally don't threaten the tax-exempt status of a nonprofit. They were developed because the IRS wanted a system more flexible than the all-or-nothing decision to revoke or not revoke tax-exempt status of questionable organizations. 

Essentially, intermediate sanctions penalize "disqualified persons" from entering into "excess benefit transactions" with tax-exempt organizations. The Internal Revenue Code defines a "disqualified person" as someone who was in a position to exercise substantial influence over the dealings of the organization at any time during the five year period ending on the date of the transaction in question. These are generally the directors, officers, key employees, founders, substantial contributors and employees with compensation based on revenue. Family members of "disqualified persons" also tend to be deemed "disqualified". 

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Russell, Krafft & Gruber Exhibits at 2010 PANO Annual Conference

Russell, Krafft & Gruber is proud to be exhibiting at the Pennsylvania Association of Nonprofit Organizations (PANO) Annual Conference held on April 6, 2010. This event features keynote speaker Robert Egger of the DC Central Kitchen and 9 educational workshops. The workshop topics include:

  • Using Technology to Move Your Mission Forward
  • Partnering with Corporations: Five Strategies to Increase Sponsorship Income
  • Nonprofit Advocacy Engagement: Now Is the Time for Community Benefit Organizations to Step Up
  • Emerging Trends in Health Insurance for Employers
  • A Look at Nonprofit Collaboration and Shared Services
  • Make Your Teams All They Can Be and Much More
  • Jumping In With Both Toes... How To Immerse Your Organization in Social Media Without Drowning
  • "To Merge or Not to Merge?"
  • The Pollyanna Principles: A New and Revolutionary Way to Approach (and Enhance!) "Nonprofit" Governance!

Protect the Tax-Exempt Status of Your 501(c)(3) Charity: The Prohibition on Private Inurement and the Private Interest Doctrine

Allowing a nonprofit organization to be tax exempt provides an incredible advantage by leaving the organization with more resources to accomplish its mission, especially with charitable organizations. However, the tax-exempt status can be taken away if the organization breaks the rules. Thus, it is important for the directors, officers and employees of tax-exempt organizations to know about those rules and how they interact.

One such rule is known as the "prohibition on private inurement", which states that an organization is not operated exclusively for tax-exempt purposes if its net earnings inure, in whole or in part, to the benefit of private individuals. Okay, that is admittedly dry and probably raises more questions than it answers, but the prohibition is basically meant to prevent money or other assets of the organization from going to an individual that is not in one of the charitable classes the organization is meant to benefit (otherwise known as the "public beneficiaries"). The obvious examples are directors who grossly overpay themselves or divert funds for their private use. Inurement also occurs when a private individual benefits from any transaction with the organization that does not reflect fair market value and current economic conditions.

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2009 Tax Deduction for 2010 Haiti Earthquake Donations

The tragic events recently suffered in Haiti have spurred millions of dollars in donations from American taxpayers to relief agencies devoted to helping earthquake victims. Through special legislation enacted on January 22, 2010, those taxpayers will generally be able to claim those deductions on their 2009 returns. It is hoped that the immediate benefit will spur even more current donations.

However, there are some limitations. 

  • First, because donations to qualified charities are considered itemized deductions, the new provision will be unavailable to taxpayers who utilize the standard deduction. 
  • Second, qualifying contributions are limited to cash and do not include property donations.  Qualifying  cash contributions can be made by text message, check, credit card or debit card. 
  • Third, to qualify, donations must be made specifically for the relief of victims in areas affected by the January 12, 2010 earthquake in Haiti, and they must be made after January 11, 2010 and before March 1, 2010. 
  • Fourth, the donations must be made to bona fide, qualified charities. The IRS maintains a database of such charities, but many churches and government agencies qualify even though they are not listed. 
  • Please also note that donations to foreign organizations are generally not deductible. 

Finally, it is also important to keep a record of your donation. For donations by text message, the phone bill will suffice as long as the name of the charitable organization is listed.

IRS Standard Mileage Rate for 2010

The Internal Revenue Service has announced a new standard mileage rate for 2010, which is generally used to estimate the costs of operating an automobile for tax purposes. The new rate, effective January 1, 2010, is 50 cents per mile, down 5 cents from last year. In addition, the standard mileage rate for medical or moving and medical expenses has been lowered to 16.5 cents per mile, and the rate for charitable purposes remains at 14 cents per mile.

While there are generally no Pennsylvania laws requiring employers to use the IRS' rate, there may be some tax advantage for doing so. The IRS will deem employers who make qualifying reimbursements up to 50 cents per mile as meeting their accounting requirements, thus no income reporting or withholding is required for those reimbursements. However, employers need to make sure that their employees have provided adequate proof that the mileage was strictly for business use. Qualifying employees who are not reimbursed for their business mileage will be able to deduct 50 cents per mile on their individual tax returns.

Using Form 990 as a Fundraising Tool

Tax-exempt and nonprofit organizations can now find a marketing opportunity in an unusual place, their tax return. It's no secret that people generally hate filling out tax returns almost as much as they hate paying their actual taxes (click here to see an amusing letter sent to the IRS by a disgruntled taxpayer). So it may come as a surprise to many tax-exempt and nonprofit organizations that they can use their well prepared tax returns for an important purpose - fundraising.

Many donors use the website GuideStar.org to access the most recent Form 990, which are the annual tax returns filed by tax-exempt organizations. This can help guide donors in assessing organizations for charitable contributions. Recently the IRS has changed Form 990 enabling it to serve as a powerful public relations tool.

For example, in Part I, Line 1, the preparer is directed to,"[b]riefly describe the organization's mission or most significant activities". This gives the preparer a great opportunity to use positive, inspirational and persuasive language to sell the organization to potential donors. Also, this portion of the tax return will likely be the first entry a potential donor may read, thus it's important to utilize this properly to promote your organization's mission. The usual droll prose used to fill out most tax returns should be avoided and, because it is a tax return, don't stretch the truth.

In Part III, Line 4 the preparer must describe how the organization's three largest programs serves its tax exempt purpose. This is another great opportunity to describe and promote exactly how the organization fulfills its mission. The description of programs should be in depth and as specific as possible. Consider answering these questions when filling out Part III, Line 4:

  • Who was helped? 
  • How many people were helped? 
  • How many volunteers were used? 
  • How much money was raised and disbursed? 
  • Are there any statistical results? 

Give the potential donor confidence that his money will be well used.

Also note that in Part X, Line 1, it asks for the amount of money an organization is keeping as cash in a non-interest-bearing account. If this entry reflects a large sum of money, it gives potential donors the impression that the organization is merely sitting on the money it receives instead of using it to fulfill its mission. As a practical matter, it's best to structure the organization's finances so that little or no money should appear in this portion of the tax return.

Thoughts on Seminar - Legal and Financial Aspects of Tax-Exempt Organizations

On Monday, August 10, 2009, I had the pleasure of serving as a faculty member for a National Business Institute presentation entitled “Legal and Financial Aspects of Tax-Exempt Organizations." It was a pleasant change of pace because, unlike most continuing legal education programs that are attended solely by attorneys, this program also targeted representatives and employees of non-profit organizations.

While mingling between sessions, I was able to meet the attendees and learn about the wide array of noble missions their organizations carry out. In hearing about those accomplishments, it occurred to me how important it is for those organizations to protect themselves so that they can continue to carry out their missions. This includes not only finding qualified board members, officers and employees, but also avoiding conflicts of interest, following the rules and regulations regarding lobbying and political activities, proper financial management, and protecting the organization from a litany of potential liabilities and pitfalls. Fortunately, we were able to address many of these issues during the seminar.

In addition, I have recently posted a checklist for a healthy non-profit organization. In the near future, I will be posting information on using the IRS Form 990 as a marketing tool for donations. I invite you to check back on the blog from time to time for other postings related to effectively running a non-profit organization.

Checklist for a "Healthy" Nonprofit Organization

Maintaining a healthy nonprofit organization is essential. Not only will it help to ensure the success of your organization and your mission but also serve as a way to foster trust with supporters. I have created a checklist for nonprofit entities to evaluate the health of their organizations. This is intended as a proactive measure to help nonprofits identify and address potential issues before they become serious.

In addition, the  Pennsylvania Association of Nonprofit Organizations (PANO) has developed the Standards for Excellence Program to also provide support and education to Nonprofits to ensure the success of their mission. PANO describes the mission for the program, "To assist organizations in the implementation of the Standards for Excellence Code and Program in order to expand management capacity and demonstrate credibility in the communities served. "

  • Are you incorporated as a Pennsylvania nonprofit corporation?
  • Do you have up-to-date bylaws?
  • Do you have an up-to-date "Conflict of Interest" policy for officers and board members?
  • Do you have business income unrelated to you non-profit purpose?
  • If a charity, do your organizing documents:
    • bar the organization from participating in political campaigns?
    • provide for the distribution of assets upon dissolution?
    • prohibit any director, officer, trustee, etc., from benefiting from net earnings?
    • limit the organization to charitable purposes?
  • If a public charity, do you:
    • receive a substantial portion of your support from government sources, publically supported charities or the general public?
    • maintain a continuous, ongoing program to solicit funds?
    • limit unrelated business income?
  • If a private foundation, do you:
    • have any investment income or place limits on business holdings per year?
    • prohibit self dealing between the organization and related parties?
    • require annual distributions of income?
    • limit expenditures to those that further the organization's purpose?
  • Have you applied for and/or received tax-exempt recognition from the Internal Revenue Service?
  • Do you file a from 990 with the PA Department of Revenue annually?
  • Do you bar distributions to the founders of the organization or substantial contributors or individuals whose compensation depends on the organization's revenues?
  • Do you enter into joint ventures with "for profit" businesses?
  • Do you have money in a non-interest bearing account?

Legal and Financial Aspects of Tax-Exempt Organizations

Matthew Grosh will be on the faculty for the National Business Institute, Legal and Financial Aspects of Tax-Exempt Organizations on August 10, 2009. This seminar is an opportunity for Nonprofit business professionals such as Attorneys, Accountants, CPAs, CFOs, Presidents, Executive Directors, Vice Presidents, Officers and Trustees, Enrolled Agents, and In-House Counsel to continue their education. The seminar will cover How to become Tax-Exempt, Financial and Tax Considerations, Lobbying and Political Activities, Changing Regulatory Environment, Ethical Considerations, Advising Directors and Officers of Tax-Exempt Organizations, and Maintaining Tax-Exempt Status.

Program Summary - "Build a Comprehensive Understand of Practical Foundational Nonprofit Concepts."

7 Benefits of Attending

  • Gain practical knowledge on Form 990 to ensure your client's compliance with IRS standards.
  • Save your clients money: learn about special exceptions available to nonprofits.
  • Make sure your client's fundraising and political activities go off without a hitch - get an insider's grasp of regulations governing lobbying and charity work.
  • Don't miss any important steps in applying for exempt status - let our faculty walk you through the process.
  • Ensure your clients full disclosure by crossing the T's and dotting the I's on Form 1023.
  • Find out how recent legislative efforts and court decisions will affect your practice.
  • Clearly outline the duties and liabilities of officers, directors, and managers to protect your clients from inadvertently breaking the law.

If you are interested in attending you can register at the National Business Institute website.